Privacy Policy
We take privacy seriously. This policy explains what information we collect, how we use it, and your rights. By using AI Curriculum Designer (accessible at thegrowbot.org and related domains), you agree to this policy.
Quick Overview
What We Collect
We collect information you provide and some that's gathered automatically:
Information You Provide:
- Account information (display name, email, password)
- Group membership and organization affiliations
- Uploaded documents (PDFs, educational materials)
- Extracted learning goals and curriculum data
- Clustering results and analysis artifacts
- Feedback, support requests, and other communications
- Any other information you choose to provide
Information Collected Automatically:
- Usage data and interaction patterns
- Device information, browser type, and IP addresses
- Cookies and similar technologies for functionality and analytics
- Performance data and error reports
- Session data for service continuity
By using the service, you consent to the collection and processing of information as described in this policy.
How We Use Your Information
We use your information to:
- Provide, maintain, and improve AI Curriculum Designer
- Enable document processing, learning goal extraction, and clustering features
- Maintain persistent storage of your uploaded content and analysis results
- Communicate about the service
- Security, fraud prevention, and terms enforcement
- Legal purposes
- Conduct research to improve educational outcomes (results would be anonymized unless you request otherwise)
- Provide technical support and respond to inquiries
We may also create and use de‑identified or aggregated information (which does not identify you) to analyze, secure, and improve the service.
Your information is used for service operation and improvement purposes.
Who We Share With
Third-Party Services: To operate AI Curriculum Designer, we use various service providers including:
- Cloud infrastructure providers (Firebase, Google Cloud Platform) - For hosting, authentication, storage, and database services
- AI service providers (OpenAI) - For learning goal extraction and AI-powered features (content submitted to AI is processed under their terms and may be used for model improvement)
- Machine learning services - For document embedding and clustering (Sentence Transformers, run on our infrastructure)
- Content delivery networks - For asset delivery (may collect IP addresses)
- Other service providers necessary for operations
Service providers operate under their own terms and policies.
Group Access: Group members and administrators may have access to view content within their groups, including uploaded documents and extracted learning goals.
Legal & Safety: We may disclose information when required by law, to protect rights and safety, or with your explicit consent.
Business Transfers: If we're involved in a merger or sale, your information may be transferred.
Your Rights & Choices
Depending on your location, you may have certain rights regarding your information:
- Access: Request a copy of your personal data
- Correction: Update inaccurate information
- Deletion: Request deletion (subject to our discretion and any retention needs)
- Portability: Receive your data in a portable format
- Objection: Object to certain processing activities
- Restriction: Request limited processing in certain circumstances
- Opt-out: Unsubscribe from non-essential communications
To exercise these rights, contact us using the information below. Responses are provided at our discretion. Some information may be retained indefinitely.
Educational Use & Privacy
Users Under 18: This service is not intended for users under 18 without parental or guardian consent. Educational institutions are solely responsible for any use involving minors and for obtaining any necessary consents.
FERPA Considerations: Institutions are solely responsible for their own FERPA and other regulatory compliance. The Operator makes no representations regarding FERPA compliance.
Role: The Operator provides a technology platform. Users and institutions are responsible for their own data handling practices and regulatory compliance.
Institutional Responsibility: Organizations and institutions are solely responsible for their use of AI Curriculum Designer and for ensuring appropriate use.
Parent/Guardian Rights: Parents of students under 18 should work through their educational institution to exercise rights regarding their child's information.
AI & Technology Considerations
AI Processing: When you use AI features (such as learning goal extraction), you acknowledge that:
- Your uploaded documents and text are processed by third-party AI services (OpenAI)
- AI providers may retain interactions for service improvement according to their policies
- Extracted learning goals and AI outputs are persistently stored in our system for service continuity
- AI outputs may be inaccurate, biased, or inappropriate - always verify important information
- Users are solely responsible for any decisions made based on AI outputs
Machine Learning: Machine learning models may be used for clustering and similarity analysis. Data may be processed by various services and infrastructure.
Best Practices: We recommend avoiding personally identifiable or sensitive student information when using AI features. Focus on curriculum content rather than individual student data.
Data Training: Content processed through AI services may be used by providers for model training according to their policies.
Security & Data Protection
Security Measures: No security measures are guaranteed. No internet transmission is 100% secure. You're solely responsible for maintaining the confidentiality of your account credentials and group passwords. The Operator assumes no liability for any security breaches or unauthorized access.
Data Retention: Data may be retained or deleted at any time for any reason, at our sole discretion, including after account deletion. Deletion requests are handled at the Operator's sole discretion.
Data Breach: The Operator assumes no liability for data security incidents. Users are solely responsible for any consequences of data exposure.
Data Location: AI Curriculum Designer operates from the United States. Your information may be transferred to and processed in countries where our service providers operate.
Force Majeure: Service interruptions may occur due to circumstances beyond our control including cyber attacks, natural disasters, or third-party service failures.
Other Important Information
Multiple Domains: AI Curriculum Designer may operate through multiple domains (including thegrowbot.org and mathmatic.org). This policy applies to all our domains and services.
Cookies & Tracking: Cookies and similar technologies may be used for any purpose. You can control cookies through browser settings.
Do Not Track: We don't currently respond to Do Not Track browser signals, as there's no industry standard.
Third-Party Links: We're not responsible for the privacy practices of external websites.
Changes to Policy: This policy may be updated at any time without notice. Continued use after changes constitutes acceptance.
Age Requirements: Users must be 18+ or have appropriate parental/guardian consent.
International Users: AI Curriculum Designer operates from the United States and is primarily intended for U.S. users. The service is not directed to residents of the EEA or UK. By using this service from outside the United States, you consent to data transfer and processing in the U.S.
Your Location Rights: You may have additional rights based on your location (such as under CCPA or GDPR).
Accessibility: No accessibility guarantees are provided.
Dispute Resolution: Disputes are subject to mandatory arbitration as described in our Terms of Service.
Contact Us
For privacy questions, concerns, or to exercise your rights:
Email: contactthegrowbot@gmail.com
Data Controller: The Operator of AI Curriculum Designer
By using AI Curriculum Designer, you acknowledge you've read, understood, and agreed to this Privacy Policy.
Last updated: January 2026